Notice of Meeting
Nepean Eagles Football Club
Annual General Meeting
Notice is hereby given that the Nepean Eagles will conduct its Annual General Meeting (AGM) of the members on Tuesday, January 25th, beginning at 7:00 pm EDT.
Due to current restrictions surrounding the Covid 19 pandemic, this AGM will be a virtual meeting compliant with Section 4 -Board Meetings, item 4.06 of the Bylaws.
The AGM will be held via ZOOM and members must register in advance to participate in the virtual meeting. Registration is limited to Regular and Special members, per Section 2, item 2.02 of the Bylaws.
To register, please email Stephen Dean at email@example.com and please provide the following information:
• Full Name of Voting Member
• Email address of the Voting Member (note this email address will be used during the AGM for voting purposes)
Registration for the AGM will be open to Members beginning January 6, 2022, and closing on Saturday, January 22, 2022, at 5pm. You must register prior to this date.
The proposed (tentative) agenda for the meeting, in accordance with the Bylaws, will be:
1. Call to order & determination of a quorum
2. Review of the agenda
3. Adoption of minutes of the previous Annual Meeting
4. Presidents Report
5. Appointment of Auditor
6. Election of new Directors
As we will be electing five (5) Board of Directors at this AGM, and the meeting will be taking place in a virtual setting, we ask that nominations are submitted to Stephen Dean (firstname.lastname@example.org) no later than Saturday, January 22 at 5pm.
All nominees must also confirm that they accept their nomination.
The five positions up for election are President, VP Operations, VP Programs, Secretary and Treasurer.
Additional information including the ZOOM link, voting instructions, Reports and Financials will be provided prior to the meeting.
Thank you and we look forward seeing you at our virtual AGM!
President, Nepean Eagles Football Club